We are pleased to announce that the Out of Hours Booking System now has
a shift swapping system (which is quite distinct from the sale system).
The system generates appropriate emails to the "requester" and the
"offerer" and logs any transactions to the system log. When a
"requester" accepts a swap the system checks both the shifts to ensure
the new user in that shift does not break any rules for that shift and
the shifts are swapped around.
- Users can Request a Shift Swap for one or more of their shifts
- Other users can offer one or more of their shifts to swap with a
- The "Requester" can reject or accept the swap offer.
To enable the swapping system, please email me with your request and we
can switch the facility on.
Please contact us if you would like further information about the
The swapping system is found on the "Maintenance" menu. Accessing this
option gives the following screen:
Selecting "My Shifts" list all the users future shifts as follows:
In the above, the user has requested a swap for the first shift. and
another user has made an offer. Clicking "List Offers" will then
provide the following screen:
If a number of offers had been made for the shift, they would be listed
in the lower part of the screen. Clicking on "Accept Offer" will
provide a warning:
If the user clicks on "YES" then both shifts are checked to see if the
swap can "legally" be made.
If the swap is made an email is generated to each of the "swapees"
which will look something like:
The user offering a shift against the request uses the option "List
Available Shifts to Swap" and will get a screen like:
All shifts that have been "Requested" to swap are listed in this
screen. If the user wishes to offer a shift against the request, they
click on "My Offers":
In the above screen, the user will see the requested shift and the fact
that they have offered the last shift as a swap. By clicking on the
links "Offer This Shift to Swap" or "Remove This Offer" the user can
offer up or cancel the offer for a swap. When this is done, the
"Requester" will receive an email as follows:
A user can also list all offers they have made in a single screen.
Using the option "Show Shifts Offered" they will get:
Options exist to allow:
- An email to be generated to the administrators confirming the completion of a swap.
- Fixed (contracted shifts) can be excluded from the swap system.